Privacy Notice - Data Protection Act 1998
We, Waterhead Academy, are a data controller for the purposes of the Data Protection Act. We collect personal information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data to:
Support your learning
Monitor and report on your progress
Provide appropriate pastoral care, and
Assess how well we are doing.
Information about you that we hold includes your contact details, national curriculum assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information. If you are enrolling for post 14 qualifications the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.
In addition for Secondary and Middle deemed Secondary Schools
Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the names and addresses of you and your parent(s), and any further information relevant to the support services’ role.
However, if you are over 16, you (or your parent(s)) can ask that no information beyond names, addresses and your date of birth be passed to the support service. This right transfers to you on your 16th birthday. Please tell the Academy Manager if you wish to opt out of this arrangement. For more information about young people’s services, please go to the National Careers Service:
|National Careers Service|
We will not give information about you to anyone without your consent unless the law and our policies allow us to.
We are required by law to pass some information about you to the Department for Education (DfE) and, in turn, this will be available for the use of the Local Authority (LA). Further Information may be passed directly to the LA in line with data sharing agreements.
If you want to receive a copy of the information about you that we hold or share, please contact:
Telephone: 0161 620 5859
If you need more information about how the LA and DfE store and use your information, then please go to the following websites:
Oldham Council, Information Access Officer. If you cannot access these websites, please contact the LA or DfE as follows:
Telephone: Public Communications Unit
- Department for Education
Great Smith Street
Telephone: 0370 000 2288
Online Payments Policy
Waterhead Academy does not take payment information from this website www.waterheadacademy.co.uk. We use the ParentPay system to securely take money from Parents/Guardians and Staff. Click here for their Security and Data protection information.
A cookie is the name for a small file that’s downloaded to your PC or other device when you’re visiting certain websites. The cookie then gets sent back to that website when you visit it again. Cookies allow a website to recognise a user’s device, and thus you, the user. This in turn allows the website owner to give you a more ‘personalised experience’ when you use their site.
The cookies used by Waterhead Academy across our websites, including our main www.waterheadacademy.co.uk site, and our VLE Site (accessible to staff and students only), are as follows:
Session cookies are stored only temporarily during a browser session. When the browser is closed the cookie is deleted from a user’s device. Waterhead Academy sets its own Session Cookie for analytical and tracking purposes, measuring the pages visited by a user and at what time. This cookie does not collect or store personal data, so individuals cannot be identified by Waterhead Academy. In addition to the Session Cookie, we also set Session Cookies from Google to date/time stamp exactly when a user enters and leaves the site.
Persistent Cookies are saved on a user’s device for a fixed period (typically one year or more) and not deleted when the browser session is closed. Waterhead Academy sets a Persistent Cookie related to User ID, which is used for the VLE where a user logs in. This cookie is essential for users logging in to the private area of the VLE. Users who merely browse public areas of our sites will also have this cookie set but it will not collect any data about such a user, and blocking of this cookie will not affect access to public areas. This Persistent Cookie is randomised or nulled on log-out, so retains no user information for future use.
Frog also sets Persistent Cookies from Google for analytical purposes. One such cookie tracks number of visits by a unique user and the other tracks where the user came from (e.g. search engine or other link) and where in the world the user is located when accessing the site.
Third Party Cookies
Third Party Cookies are not set directly by Waterhead Academy, but by third-party providers.
In addition to Google’s analytical cookies as described above, Third Party Cookies may be set by providers whose services or functionality is embedded in the Waterhead Academy website.
Waterhead Academy uses the Adobe Flash Player to deliver some content on some of our sites. Adobe uses its own cookies, which are not set via your browser like all the other cookies described above. The cookies are used for similar purposes such as storing preferences or tracking users.
Managing Cookies on Waterhead Academy Websites
The Internet browser you use on your device allows you to manage cookies. You can modify your browser to notify you when cookies are being set. You can also set it to accept or refuse all or some cookies. You can even delete cookies that have already been set.
Because each browser is different, the specific way you amend the settings for cookies will vary from browser to browser; the Help function within your browser should tell you how. Alternatively, you can visit www.aboutcookies.org where you will find information on managing cookies on a wide variety of desktop browsers. On mobile devices, you may need to refer to the manual for that device for details on how to amend preferences.
Please note that completely disabling cookies when using Waterhead Academy websites may not allow you to make full use of all the website’s features and functionality.
To manage third party cookies you may need to visit the websites of these third parties.